About the role

Job Title: Executive Assistant Location: In-Office, Alsip, IL Industry: Film Production Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time, 10am - 6:30pm, Monday-Friday Position Overview: We are seeking a highly organized, discreet, and proactive Executive Assistant to support the CEO of a dynamic and fast-paced environment. This individual will serve as the right hand to the CEO—managing schedules, communications, and key administrative functions, while acting as a liaison across creative, business, and production teams. Key Responsibilities: -Executive Support -Manage complex calendars, schedule meetings, and handle confidential correspondence. -Prepare materials for meetings, including agendas, presentations, briefing documents, and follow-up actions. -Screen, monitor emails, calls, and meeting requests, ensuring the CEO’s time is optimized. -Attend select meetings, take notes, and manage action items. -Administrative Excellence -Maintain and organize internal documents, digital files, and contracts with accuracy and discretion. -Manage vendor relationships, including invoicing, communications, and follow-up on outstanding issues. -Contact and coordinate with vendors on behalf of the President/CEO in a professional and timely manner. -Assists with accounting needs as requested. -Provide support with select personal tasks and errands for the CEO. -Internal & External CommunicationRepresent the CEO professionally in all communications. -Build and maintain relationships with industry contacts, board members, investors, and internal team members. -Draft high-level correspondence, memos, and reports. Qualifications: -Exceptional organizational skills and attention to detail. -Proven ability to handle sensitive information with discretion. -Strong written and verbal communication skills. -Proficient with Google Workspace, Microsoft Office, and scheduling tools. -Calm under pressure with the ability to pivot quickly. Compensation & Perks: -Competitive salary: $60,000 – $75,000 -Health, dental, and vision insurance -PTO, sick days, and paid holidays